Car Trip

Whether your car trip is set to last one or five days, preparing for it is a little different than the typical air trip.

Suddenly, things like a GPS and USB cables become packing necessities and forgetting them can be detrimental to your business trip. To help you successfully navigate your next car trip, we’ve put together a list of our top 8 tips to consider when preparing for car travel.

Essential Documents

While this might seem like a no-brainer, it’s still worth a reminder!

A few days before you’re set to leave, be sure to not only print copies of your important business documents, but also your car rental and insurance information. Your rental information will come in handy if ever you run into a problem at the time of pick-up/drop-off, or if an accident should occur on the road.

Also, be sure to bring a copy of your travel teams information in case you need to reach them at a moment’s notice. At Encore Travel, we provide all of our clients with a printable “business card.” The card includes the contact information of their dedicated travel team which can easily fit into a wallet.

Along with your car and travel team’s information, be sure to pack your business cards. As well, include a pen and notebook in your belongings. While this might seem unnecessary, it’s best to be prepared in the event that your laptop runs out of battery or simply stops working.

Know your Route

Before hitting the road, double check your driving route.

Knowing your route ahead of time allows you to drive with confidence and is especially helpful if you aren’t driving with a companion that can guide you. Take note of any rest stops or gas stations you can stop at during your car trip. Also, take note of any tolls you might have to pass through and prepare the correct change ahead of time, so you aren’t scrambling at the last minute. 


Always keep an eye on the weather report a few days before you’re meant to leave. This will enable you to pack extra essentials like an umbrella, rainboots, or snow boots, depending on the expected weather conditions.

Practicing this habit will also help you prepare for any obstacles you may face when driving to your destination. And if the weather conditions are expected to be really poor, consider rescheduling your car trip –your safety is always the number one priority.

Two Sets of Shoes

When taking a car trip, road warriors usually pack light. So, you might wonder why we recommend bringing an extra pair of shoes.

For safety purposes, we advise drivers to wear a comfy pair of shoes when operating a vehicle and bringing along their business shoes. While there are no laws prohibiting drivers from wearing heels or dress shoes when operating a vehicle, it’s better to have total control of the pedals. Wearing heels or flip-flops when driving is unwise due to the fact that they can slip off and get wedged under the pedals. Instead, wear a closed toe pair of shoes, with a thin sole, which will allow you to easily feel the pedals underfoot.

As well, wearing dress shoes or heels while behind the wheel could lead to scuff marks! Put your best foot forward and change into your proper business shoes once you’ve arrived at your destination.

Look Sharp

On even the shortest of car trips, your business clothes can become wrinkled or stained. To counteract wrinkles in your attire, use a wrinkle release spray, like Downy’s Wrinkle Releaser, to freshen up upon reaching your destination. Be sure to also bring a stain remover, such as Tide to Go, in case of any coffee spills, as well as a lint roller for those pesky car seat fibers.

Packing these three items, regardless of whether you’re wearing your business clothes on the way to your destination or packing them in advance, ensures that you’ll look put together and professional for your meeting or conference.


On a car trip, it’s important that your electronic devices remain charged. Your phone is not only necessary in the event of an emergency but is also useful for navigation purposes and keeping in contact with your office or client.

If you often travel by car, consider investing in a dual port USB car charger. This way, you’ll be able to charge your phone on the go, as well as another device, like a tablet. Or, if you’re travelling with a companion, both your devices can charge simultaneously.

Check out Amazon’s 2 or 4 port charger. It’s compatible for both Apple and Android devices, making it the ideal addition to any vehicle.


In this day and age, it’s possible to be stylish without sacrificing convenience. Use a bag that’s big enough to fit your documents and laptop but can also fit your travel essentials. This way, you’ll be able to travel lighter on your car trip and you won’t require multiple bags.  

Our suggestion? The Solo Urban Code Duffle Bag. This duffle bag is the perfect example of practicality mixed with style. It has enough storage space to fit your laptop or tablet, as well as your basic travel gear, and is sophisticated enough to be used by both men and women alike.


You don’t want to show up to your meeting with a rumbling stomach, so pack some snacks for the road!

Always plan your snacks ahead of time. By purchasing these items in advance, you’ll avoid making unnecessary pit stops during your car trip. Also, avoid snacks like chips or chocolates. These types of snacks won’t keep you full for very long and will have you craving more food before you know it. Instead, munch on snacks like nuts or fruits (so long as you aren’t crossing state lines) which are full of fiber to keep you full and energized.

What is your number one car trip tip? Let us know below!

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